Club Meeting Minutes from 4/13/11
Hello Discalibur!
Following are the minutes from the Officers Meeting last Wednesday. Please let me know any questions, comments, changes, etc. REMINDER - this Sunday (4/24/11) we will be having our Bag Tag Kick-off & Cook-out at Wickham Park.
**Sunday morning rounds will start promptly at 10am - be there or be square!
Thanks!!
Kim
SPECIAL MEETING CALLED
BOARD OF DIRECTORS
OF
DISCALIBUR DISC GOLF CLUB INCORPORATED
The Special Meeting of the Board of Directors of the above mentioned corporation was held at 1468 Autumn Woods Dr., Melbourne, FL on 04/13/11.
Members in Attendance:
Jeremy Lord, President
Mike Arens, Vice President
Steve Slasor, Treasurer
Kim Pruden Casey, Secretary
Ron Alridge, Competition Director
Brian Kilgore, Membership Director
Marie Delrose
The majority of the Directors being present formed a quorum and the President called the meeting to order at 7pm. The President opened the discussion on the following corporate business.
Sunday Handicap –
Discussion of changing the Handicap to restructure the calculations or method of tally, began the conversation regarding Handicap scores. Brian Kilgore said in the beginning the group decided to use the current formula based on a ball golf spreadsheet. Jeremy has requested that he take over the handicap scores. The group agreed to this.
Jeremy suggested the pay-out structure change as well. He also inquired about the pay out of the lowest scratch score being taken out of the pay-out structure from the entries, and not coming out of club money. Jeremy and Steve will get with Glenn about a few important issues regarding the pay-out structure and handicap. Jeremy will work on the percentages and bring further discussion to the next meeting.
It was also stressed at the meeting that the Handicap start on-time. The group reviewed key factors to this change and will discuss further.
Community Outreach –
Steve had sent out an email asking for volunteers to join him in the Boy Scout Leaders meeting Thursday, April 21. Marie and Kim had responded they would help. Marie commented that she is glad that the club is getting involved in outreach activities but maybe it would be best not to focus on one group. She suggested more clinics or activities for the community, providing more resources to beginners.
Elections –
Jeremy stated that per DDGC, Inc. by-laws the next elections should be held in the first quarter of 2012. He suggested that since the Melbourne Open is in March that we hold the elections in April. No one in the group objected.
Tournaments-
Jeremy asked Brian to change the name of Avilles to Florida State Masters Tournament on the website. He also asked if anyone objected to him being the TD for the Melbourne Open again next year, no one objected. Jeremy would also like to bring a vote to membership on how much the club will sponsor for the 2012 Melbourne Open. He will be having a Membership Meeting at the Park next month.
Tee Sign Sponsorship –
The tee sign sponsor list was finalized, with hole 22 men’s pad sponsored by Joe & Kim Casey and hole 22 ladies tee in memory of Paul Leroux and Theresa Longo. The tee signs will have vinyl numbers so they can be easily changed when temporary holes are added during tournament play.
Other –
Mike Arens voiced his resignation as Vice President and per the by-laws will hand in a written notice of 30 day resignation to the Board. The position of VP will be open to the membership for vote after 30 days.
The meeting was adjourned at 8:30pm.
Minutes prepared by Kimberly Pruden Casey, DDGC, Inc. Secretary
Following are the minutes from the Officers Meeting last Wednesday. Please let me know any questions, comments, changes, etc. REMINDER - this Sunday (4/24/11) we will be having our Bag Tag Kick-off & Cook-out at Wickham Park.
**Sunday morning rounds will start promptly at 10am - be there or be square!
Thanks!!
Kim
SPECIAL MEETING CALLED
BOARD OF DIRECTORS
OF
DISCALIBUR DISC GOLF CLUB INCORPORATED
The Special Meeting of the Board of Directors of the above mentioned corporation was held at 1468 Autumn Woods Dr., Melbourne, FL on 04/13/11.
Members in Attendance:
Jeremy Lord, President
Mike Arens, Vice President
Steve Slasor, Treasurer
Kim Pruden Casey, Secretary
Ron Alridge, Competition Director
Brian Kilgore, Membership Director
Marie Delrose
The majority of the Directors being present formed a quorum and the President called the meeting to order at 7pm. The President opened the discussion on the following corporate business.
Sunday Handicap –
Discussion of changing the Handicap to restructure the calculations or method of tally, began the conversation regarding Handicap scores. Brian Kilgore said in the beginning the group decided to use the current formula based on a ball golf spreadsheet. Jeremy has requested that he take over the handicap scores. The group agreed to this.
Jeremy suggested the pay-out structure change as well. He also inquired about the pay out of the lowest scratch score being taken out of the pay-out structure from the entries, and not coming out of club money. Jeremy and Steve will get with Glenn about a few important issues regarding the pay-out structure and handicap. Jeremy will work on the percentages and bring further discussion to the next meeting.
It was also stressed at the meeting that the Handicap start on-time. The group reviewed key factors to this change and will discuss further.
Community Outreach –
Steve had sent out an email asking for volunteers to join him in the Boy Scout Leaders meeting Thursday, April 21. Marie and Kim had responded they would help. Marie commented that she is glad that the club is getting involved in outreach activities but maybe it would be best not to focus on one group. She suggested more clinics or activities for the community, providing more resources to beginners.
Elections –
Jeremy stated that per DDGC, Inc. by-laws the next elections should be held in the first quarter of 2012. He suggested that since the Melbourne Open is in March that we hold the elections in April. No one in the group objected.
Tournaments-
Jeremy asked Brian to change the name of Avilles to Florida State Masters Tournament on the website. He also asked if anyone objected to him being the TD for the Melbourne Open again next year, no one objected. Jeremy would also like to bring a vote to membership on how much the club will sponsor for the 2012 Melbourne Open. He will be having a Membership Meeting at the Park next month.
Tee Sign Sponsorship –
The tee sign sponsor list was finalized, with hole 22 men’s pad sponsored by Joe & Kim Casey and hole 22 ladies tee in memory of Paul Leroux and Theresa Longo. The tee signs will have vinyl numbers so they can be easily changed when temporary holes are added during tournament play.
Other –
Mike Arens voiced his resignation as Vice President and per the by-laws will hand in a written notice of 30 day resignation to the Board. The position of VP will be open to the membership for vote after 30 days.
The meeting was adjourned at 8:30pm.
Minutes prepared by Kimberly Pruden Casey, DDGC, Inc. Secretary
Club Meeting Minutes from Feburary 9, 2011
SPECIAL MEETING CALLED
BOARD OF DIRECTORS
OF
DISCALIBUR DISC GOLF CLUB INCORPORATED
The Special Meeting of the Board of Directors of the above mentioned corporation was held at 1468 Autumn Woods Dr., Melbourne, FL on 04/13/11.
Members in Attendance:
Jeremy Lord, President
Mike Arens, Vice President
Steve Slasor, Treasurer
Kim Pruden Casey, Secretary
Ron Alridge, Competition Director
Brian Kilgore, Membership Director
Marie Delrose
The majority of the Directors being present formed a quorum and the President called the meeting to order at 7pm. The President opened the discussion on the following corporate business.
Sunday Handicap –
Discussion of changing the Handicap to restructure the calculations or method of tally, began the conversation regarding Handicap scores. Brian Kilgore said in the beginning the group decided to use the current formula based on a ball golf spreadsheet. Jeremy has requested that he take over the handicap scores. The group agreed to this.
Jeremy suggested the pay-out structure change as well. He also inquired about the pay out of the lowest scratch score being taken out of the pay-out structure from the entries, and not coming out of club money. Jeremy and Steve will get with Glenn about a few important issues regarding the pay-out structure and handicap. Jeremy will work on the percentages and bring further discussion to the next meeting.
It was also stressed at the meeting that the Handicap start on-time. The group reviewed key factors to this change and will discuss further.
Community Outreach –
Steve had sent out an email asking for volunteers to join him in the Boy Scout Leaders meeting Thursday, April 21. Marie and Kim had responded they would help. Marie commented that she is glad that the club is getting involved in outreach activities but maybe it would be best not to focus on one group. She suggested more clinics or activities for the community, providing more resources to beginners.
Elections –
Jeremy stated that per DDGC, Inc. by-laws the next elections should be held in the first quarter of 2012. He suggested that since the Melbourne Open is in March that we hold the elections in April. No one in the group objected.
Tournaments-
Jeremy asked Brian to change the name of Avilles to Florida State Masters Tournament on the website. He also asked if anyone objected to him being the TD for the Melbourne Open again next year, no one objected. Jeremy would also like to bring a vote to membership on how much the club will sponsor for the 2012 Melbourne Open. He will be having a Membership Meeting at the Park next month.
Tee Sign Sponsorship –
The tee sign sponsor list was finalized, with hole 22 men’s pad sponsored by Joe & Kim Casey and hole 22 ladies tee in memory of Paul Leroux and Theresa Longo. The tee signs will have vinyl numbers so they can be easily changed when temporary holes are added during tournament play.
Other –
Mike Arens voiced his resignation as Vice President and per the by-laws will hand in a written notice of 30 day resignation to the Board. The position of VP will be open to the membership for vote after 30 days.
The meeting was adjourned at 8:30pm.
Minutes prepared by Kimberly Pruden Casey, DDGC, Inc. Secretary
Club Meeting Minutes from Feburary 9, 2011
Hello Fellow Disc Golfers!
Being a florist during Valentine's Day and moving house had taken over my life and I'm sorry I haven't gotten these minutes sent out earlier! Please let me know if you have any questions, comments or changes on the following club meeting minutes. Thanks! Kim
GENERAL MEMBERSHIP MEETING
OF
DISCALIBUR DISC GOLF CLUB INCORPORATED
The Member Meeting of the above mentioned corporation was held at 1784 Ixora Dr., Melbourne, FL on 02/09/2011.
Members in Attendance:
Jeremy Lord, President
Steve Slasor, Treasurer
Kim Pruden, Secretary
Ron Alridge, Competition Director
Rob Lilja, Past President
The majority of the Directors being present formed a quorum and the President called the meeting to order at 6:30pm. The President opened the discussion on the following corporate business:
Parks Department/Course Maintenance –
Jeremy provided a form for Brevard County Parks Department for Partnership, Steve will fill out the information since most is legal or non-profit information. Kim will need to provide some information out of the Records Book regarding by-laws to Steve as soon as possible.
There will be 6 tee pads poured/re-poured, Jeremy has approval from the Park and the funds have been raised within the club. Jeremy called Advantage Concrete and got a good quote that the club can work with. Jeremy will be digging the holes the next week and have them poured the following week. His goal is by the end of February the course will be laid out as it will be played for the Melbourne Open.
Ice Bowl –
Jeremy reported that Paul German has the funds raised from Ice Bowl 2011, estimated approx. $1170, ready to be donated to the Food Bank. It was a very successful anniversary year for the Ice Bowl, thank you Ice Bowl 2011 Committee!
Melbourne Open –
Any new/renewing PDGA Officials will have to take their test as soon as possible. Steve, Jeremy and Ron will go online and Steve will work with Bert to get renewed. Ron will get with Bert for the tournament equipment he has, signs, etc.
Steve and Jeremy discussed ordering discs that week and making sure all the trophies were ordered as well. Various vendors and players pack options were also discussed. Rob suggested Discraft sponsorship discs, but the deadline for ordering is really close. Jeremy will take care of the Am’s trophies and Steve will get the Pro’s. Jeremy was interested in purchasing merchandise as well as discs for pay-outs. Rob suggested bags, and if there is a minimum purchase the club could sell them to members for a discounted price.
Jeremy asked if the new 24 hole scorecards were ordered and Steve said he will get them to the printer that week. The new cards will be numbered 1 through 24, there will not be A, B, etc. Jeremy also requested that there be Mandos on the new holes. There are players who are heisering over the ball field and the playground. The Park allowed us put those new holes in under the exception we would be cautious of the people around those holes using the Park facilities. If one person gets hit or complains, we will lose those new holes. Jeremy provided a spreadsheet of holes vs. tee/pad pin placement. It was discussed which holes will be long on which round and which tee pads will be played from for what division. Jeremy and Steve will work on signage for the holes. Steve will provide Jeremy a CD with the layouts.
Jeremy provided Steve current entries/sponsorships to be deposited. Steve said he has last year’s spreadsheet if Jeremy wanted to use the format. Steve also reported that the problems with PayPal are still being sorted out. They want a large amount of information regarding our non-profit status and Steve is working to rectify the issues. Jeremy asked a few questions to Steve regarding linking confirmed players to the PDGA website and Steve try to get ahold of Brian Kilgore for more information.
Jeremy reported that the shirts will be ordered through Rick Girard and he will be able to put a list of sponsors on the back of the shirts. Jeremy said that Rick will get the printing started on the front and will wait until a couple weeks before to make sure we get all the sponsors listed if there are add-ons last minute. Jeremy asked Steve if Sarasota and Clearwater will be sponsoring us again, and Steve will check with those clubs.
Night Golf -
The next night golf outing will be February 25, 6pm SHARP. Glow sticks will be for sale and parking is strictly enforced, to be only in the designated area, by the playground. There was some discussion about selecting another charity to sponsor from the Night Golf proceeds. Jeremy suggested a disabilities charity that the Park supports and he will gather more information. Ron said we should have only one charity to focus on. There will need to be more discussion in the future.
August Campout –
Jeremy reported that the Park has given the ok for a Friday to Sunday, sometime in August, campout in the Boy Scout area for DDGC. Jeremy is hosting a tournament of 2 rounds on Saturday; one day, one night. Friday there will a bonfire, cookout and a few putt/drive contests. More details will follow.
DDGC, Inc. Annual Meeting -
Kim had suggested this year’s Annual Club Meeting be a BBQ /Disc Golf Fun Day on a Sunday in the summer, Jeremy agreed. Jeremy and Kim will work on getting some ideas in place.
Other Business -
There will be a Tournament Officials meeting the two Thursdays before the Melbourne Open. Jeremy will notify those Volunteers/Officials on the specifics.
Meeting Adjourned at 8pm
Minutes prepared by Kimberly Pruden, Secretary; DDGC Inc.
Being a florist during Valentine's Day and moving house had taken over my life and I'm sorry I haven't gotten these minutes sent out earlier! Please let me know if you have any questions, comments or changes on the following club meeting minutes. Thanks! Kim
GENERAL MEMBERSHIP MEETING
OF
DISCALIBUR DISC GOLF CLUB INCORPORATED
The Member Meeting of the above mentioned corporation was held at 1784 Ixora Dr., Melbourne, FL on 02/09/2011.
Members in Attendance:
Jeremy Lord, President
Steve Slasor, Treasurer
Kim Pruden, Secretary
Ron Alridge, Competition Director
Rob Lilja, Past President
The majority of the Directors being present formed a quorum and the President called the meeting to order at 6:30pm. The President opened the discussion on the following corporate business:
Parks Department/Course Maintenance –
Jeremy provided a form for Brevard County Parks Department for Partnership, Steve will fill out the information since most is legal or non-profit information. Kim will need to provide some information out of the Records Book regarding by-laws to Steve as soon as possible.
There will be 6 tee pads poured/re-poured, Jeremy has approval from the Park and the funds have been raised within the club. Jeremy called Advantage Concrete and got a good quote that the club can work with. Jeremy will be digging the holes the next week and have them poured the following week. His goal is by the end of February the course will be laid out as it will be played for the Melbourne Open.
Ice Bowl –
Jeremy reported that Paul German has the funds raised from Ice Bowl 2011, estimated approx. $1170, ready to be donated to the Food Bank. It was a very successful anniversary year for the Ice Bowl, thank you Ice Bowl 2011 Committee!
Melbourne Open –
Any new/renewing PDGA Officials will have to take their test as soon as possible. Steve, Jeremy and Ron will go online and Steve will work with Bert to get renewed. Ron will get with Bert for the tournament equipment he has, signs, etc.
Steve and Jeremy discussed ordering discs that week and making sure all the trophies were ordered as well. Various vendors and players pack options were also discussed. Rob suggested Discraft sponsorship discs, but the deadline for ordering is really close. Jeremy will take care of the Am’s trophies and Steve will get the Pro’s. Jeremy was interested in purchasing merchandise as well as discs for pay-outs. Rob suggested bags, and if there is a minimum purchase the club could sell them to members for a discounted price.
Jeremy asked if the new 24 hole scorecards were ordered and Steve said he will get them to the printer that week. The new cards will be numbered 1 through 24, there will not be A, B, etc. Jeremy also requested that there be Mandos on the new holes. There are players who are heisering over the ball field and the playground. The Park allowed us put those new holes in under the exception we would be cautious of the people around those holes using the Park facilities. If one person gets hit or complains, we will lose those new holes. Jeremy provided a spreadsheet of holes vs. tee/pad pin placement. It was discussed which holes will be long on which round and which tee pads will be played from for what division. Jeremy and Steve will work on signage for the holes. Steve will provide Jeremy a CD with the layouts.
Jeremy provided Steve current entries/sponsorships to be deposited. Steve said he has last year’s spreadsheet if Jeremy wanted to use the format. Steve also reported that the problems with PayPal are still being sorted out. They want a large amount of information regarding our non-profit status and Steve is working to rectify the issues. Jeremy asked a few questions to Steve regarding linking confirmed players to the PDGA website and Steve try to get ahold of Brian Kilgore for more information.
Jeremy reported that the shirts will be ordered through Rick Girard and he will be able to put a list of sponsors on the back of the shirts. Jeremy said that Rick will get the printing started on the front and will wait until a couple weeks before to make sure we get all the sponsors listed if there are add-ons last minute. Jeremy asked Steve if Sarasota and Clearwater will be sponsoring us again, and Steve will check with those clubs.
Night Golf -
The next night golf outing will be February 25, 6pm SHARP. Glow sticks will be for sale and parking is strictly enforced, to be only in the designated area, by the playground. There was some discussion about selecting another charity to sponsor from the Night Golf proceeds. Jeremy suggested a disabilities charity that the Park supports and he will gather more information. Ron said we should have only one charity to focus on. There will need to be more discussion in the future.
August Campout –
Jeremy reported that the Park has given the ok for a Friday to Sunday, sometime in August, campout in the Boy Scout area for DDGC. Jeremy is hosting a tournament of 2 rounds on Saturday; one day, one night. Friday there will a bonfire, cookout and a few putt/drive contests. More details will follow.
DDGC, Inc. Annual Meeting -
Kim had suggested this year’s Annual Club Meeting be a BBQ /Disc Golf Fun Day on a Sunday in the summer, Jeremy agreed. Jeremy and Kim will work on getting some ideas in place.
Other Business -
There will be a Tournament Officials meeting the two Thursdays before the Melbourne Open. Jeremy will notify those Volunteers/Officials on the specifics.
Meeting Adjourned at 8pm
Minutes prepared by Kimberly Pruden, Secretary; DDGC Inc.
Club Meeting Minutes from January 12, 2011
Hello Fellow Discgolfers!
Following are the minutes from the membership meeting held at Rob's last Wednesday (thanks Rob for hosting us!!). If anyone has suggestions, comments or additions - I hope I captured all the conversations - please let me know!
Thanks,
Kim
GENERAL MEMBERSHIP MEETING
OF
DISCALIBUR DISC GOLF CLUB INCORPORATED
The Member Meeting of the above mentioned corporation was held at 1784 Ixora Dr., Melbourne, FL on 1/12/2011.
Members in Attendance:
Jeremy Lord, President
Mike Arens, Vice President
Steve Slasor, Treasurer
Kim Pruden, Secretary
Ron Alridge, Competition Director
Rob Lilja, Joe Casey and Marie Delrose
The majority of the Directors being present formed a quorum and the President called the meeting to order at 6:30pm. The President opened the discussion on the following corporate business:
Corporate Finances –
Steve provided the following as the account information for DDGC Inc.;
As of 1/6/2011 $1842.65 = (minus) Ace Fund -$103 & Bag Tag - $899.50
Steve had emailed all members requesting a list of any DDGC Inc. items members have in their possession for our year-end inventory report for tax purposes. Jeremy will email a list to Steve of what he has. There are approximately 100- 200 discs left in inventory and Mike will get a count to Steve on the number of T-shirts he still has. Steve still has a few sleeves, and will check with Bert on the tournament signs he has. There are nails for the carpet pads and also for the OB strings for tournaments, Jeremy will get more twine for the OB lines for the Melbourne Open.
Jeremy discussed using the Traveler Baskets that Mike Arens has to raise money before the tournament and use as a prize. Mike reported that the extra basket on one of the new holes will be from Discalibur, not the Rockledge course.
Updates –
New Holes: one of the new holes by the playground is now permanent with the second one soon to be permanent as well. Carpet is down for the permanent but the second tee pad is marked with flags until Jeremy and Mike get it set.
NIGHT GOLF: Friday, January 21 at 6pm (MUST BE IN PARK BY 6) will be the first time Discalibur has park approval for night golf. The funds will be donated to the Second Harvest Food bank which will assist with donations for the Ice Bowl. Jeremy reported that the park would like to sponsor another Night Golf outing in the future, maybe August, but may want some of the money from that future event. For the January event, glow sticks will be provided.
Course maintenance: Jeremy reported that the Parks Department is very happy with the work that has been happening on the course. Marie asked if the club could provide signs that read “Walk your butt to the trash”, etc. to help keep the course cleaner. Jeremy said that he was looking into Caution and Tee Signs. (to be reported on further down the agenda)
Course-
New Bulletin Board: Jeremy would like the Bulletin Board replaced and to face East/West to save some of the sun bleaching and also so one side will face the road. He would like a course map and other information posted. He asked if anyone could help with the plexiglass and Steve said that Ron Russell fitted the current piece. Marie pulled the current Sunday Handicap info sheet off the board and stated that there were a few errors regarding price, etc. She asked if Kim would re-type. Kim said she would update the sheet and see it gets posted.
New Scorecards: Jeremy requested that the new scorecards be numbered for 24 holes and straight numbering (no A, B, C etc.) for the new course layout. Steve said he would talk to the printers “Good Impressions” to place an order.
Course being pulled in April: April 15 & 16 the Country Music concert will be taking over Wickham Park. There will be a bandstand in the ball diamond, the amphitheater will be a tiki bar and the park will become “open camping”. The Parks Dept. has requested that we pull all tee-signs (they will be having a bonfire and warned we would lose any wood that could be pulled up) and baskets. We will have to make sure the sleeves are all out and the pin position holes are covered. Jeremy reported that the Park will store everything in their fenced-in maintenance area, which will also be the Melbourne Police Dept. headquarters for the concert weekend.
Tee-Signs: Jeremy brought a sample “CAUTION: flying discs” sign to the meeting that Rick Girard had produced. These caution signs will be placed by the playground area to help increase awareness of the course play. The same type of heavy plastic material can be used for the Tee Signs as well. Since the course will be pulled in April, this would be a good time to put in all new Tee Signs with the new numbering system. Jeremy would like to offer sponsorship of the signs to local businesses and to club members. Club members would pay $25 and businesses would pay $50 to sponsor. This way the signs would pay for themselves. Steve will provide the artwork for a 12” x 15” tee sign.
Tee pads: Steve asked how many tee pads we were wanting to replace. Jeremy asked how much money the club would have to spend on tee pads. Steve estimated around $550-$550. He thought the last time pads were poured it was around $546, which was for 7 pads 4’x8’ and 6” thick. They did have to pour a little more to lengthen some of the pads. He estimated that the cubic yards for that price would be around .059/pad and a total of approximately 4yds of concrete. Steve suggested leaving the boards around the pads to reinforce them. Mike suggested only pouring 4” for the holes that wouldn’t be driven over. Jeremy agreed that 4” for the non-traffic pads and suggested only 5” for the ones that would be driven over. Jeremy said we would need 7 new pads before the Melbourne Open (A,B,C,D,12,16,17). Mike discussed the ladies Tee on B hole is cracked and suggested tearing it up and making it a tee pad for A hole, even making it a dual pad shaped similar to a V so it can be used for both A & B during non-tournament play. There are too many roots around the current tee position for A hole and a cement pad cannot be put in that same position.
Tournaments-
September at F. Burton: Ron reported that the “Florida Masters” tournament is still in the naming process but that Polly may be able to help raise money for this tournament. Joe asked when was it decided that the September tournament would be a Masters tournament? Jeremy said that the club runs two tournaments since one of them was handed down to Discalibur from Cocoa. Mike said that Discalibur is only a sponsor. Jeremy said that if anyone would like to TD the Aviles, then that would be fine. But we as a club cannot afford two tournaments. He also requested that this discussion be tabled until the next membership meeting in February.
PDGA Memberships: January is the usual month for PDGA membership renewal, for every membership the paid through the club, the gets $5. Rob said that if you renew online, the individual gets $5 off and you can still be affiliated with Discalibur as your club. Steve announced that there is a new officials test online for anyone wanting to renew or to apply to be a PDGA official. Marie said she had gone online and it wasn’t up on the site yet. Steve did say that there are a few new rules, i.e. the disc being supported by the basket. Joe asked if a beginner player plays a round with established club members, then can that scorecard be turned into the club to help establish that player? Jeremy said, yes. Steve said if that card is turned into to him he will add it to the club records.
Melbourne Open, March 19 & 20, 2011: Jeremy began the discussion stating that with the time change the weekend before the sun will rise at 7:30am and set at 7:30pm. He asked when a reasonable time for the players meeting would be and Steve suggested 8am if there will be 2 x 24 hole rounds on Saturday. Ron said he thought 8:15am check-in time cut-off, 8:30am players meeting, tee off at 9am. Sunday’s tee time would be announced on Saturday. Entries will be as follows: Pro $80, Masters $70, Grand Master/Legend/Seniors $60, Advanced $45, Intermediate $30 and Recreational $20 (Rec’s playing for trophy only and includes players pack). There will be a total of 120 spots available, holding 50 for Pro’s with a Friday night limit for their registration. There will be 2 extra holes added to the course south of hole 3, towards and away from the bathroom building area. Jeremy said that the Park has approved these holes, but we must have a mando since they are close to the road and heavy traffic areas. Steve reminded that if there are mando’s on the course there must be a drop zone. There will be extra cash added to the purse from Bag Tag donation (Thanks Steve & Rick!) and from sponsors, including the Sarasota and Clearwater clubs we sponsor with.
Fundraisers / Goals –
Jeremy encouraged all members to provide him with input on goals or fundraiser ideas. Rob suggested a Cross Town Challenge, Ron suggested the Malabar course be involved with that to help promote that course. Jeremy said he was thinking of having the Ace Race tied into a Night Golf challenge.
Next Membership Meeting – February 9 (details TBA)
Minutes prepared by Kimberly Pruden, DDGC Inc. Secretary
Following are the minutes from the membership meeting held at Rob's last Wednesday (thanks Rob for hosting us!!). If anyone has suggestions, comments or additions - I hope I captured all the conversations - please let me know!
Thanks,
Kim
GENERAL MEMBERSHIP MEETING
OF
DISCALIBUR DISC GOLF CLUB INCORPORATED
The Member Meeting of the above mentioned corporation was held at 1784 Ixora Dr., Melbourne, FL on 1/12/2011.
Members in Attendance:
Jeremy Lord, President
Mike Arens, Vice President
Steve Slasor, Treasurer
Kim Pruden, Secretary
Ron Alridge, Competition Director
Rob Lilja, Joe Casey and Marie Delrose
The majority of the Directors being present formed a quorum and the President called the meeting to order at 6:30pm. The President opened the discussion on the following corporate business:
Corporate Finances –
Steve provided the following as the account information for DDGC Inc.;
As of 1/6/2011 $1842.65 = (minus) Ace Fund -$103 & Bag Tag - $899.50
Steve had emailed all members requesting a list of any DDGC Inc. items members have in their possession for our year-end inventory report for tax purposes. Jeremy will email a list to Steve of what he has. There are approximately 100- 200 discs left in inventory and Mike will get a count to Steve on the number of T-shirts he still has. Steve still has a few sleeves, and will check with Bert on the tournament signs he has. There are nails for the carpet pads and also for the OB strings for tournaments, Jeremy will get more twine for the OB lines for the Melbourne Open.
Jeremy discussed using the Traveler Baskets that Mike Arens has to raise money before the tournament and use as a prize. Mike reported that the extra basket on one of the new holes will be from Discalibur, not the Rockledge course.
Updates –
New Holes: one of the new holes by the playground is now permanent with the second one soon to be permanent as well. Carpet is down for the permanent but the second tee pad is marked with flags until Jeremy and Mike get it set.
NIGHT GOLF: Friday, January 21 at 6pm (MUST BE IN PARK BY 6) will be the first time Discalibur has park approval for night golf. The funds will be donated to the Second Harvest Food bank which will assist with donations for the Ice Bowl. Jeremy reported that the park would like to sponsor another Night Golf outing in the future, maybe August, but may want some of the money from that future event. For the January event, glow sticks will be provided.
Course maintenance: Jeremy reported that the Parks Department is very happy with the work that has been happening on the course. Marie asked if the club could provide signs that read “Walk your butt to the trash”, etc. to help keep the course cleaner. Jeremy said that he was looking into Caution and Tee Signs. (to be reported on further down the agenda)
Course-
New Bulletin Board: Jeremy would like the Bulletin Board replaced and to face East/West to save some of the sun bleaching and also so one side will face the road. He would like a course map and other information posted. He asked if anyone could help with the plexiglass and Steve said that Ron Russell fitted the current piece. Marie pulled the current Sunday Handicap info sheet off the board and stated that there were a few errors regarding price, etc. She asked if Kim would re-type. Kim said she would update the sheet and see it gets posted.
New Scorecards: Jeremy requested that the new scorecards be numbered for 24 holes and straight numbering (no A, B, C etc.) for the new course layout. Steve said he would talk to the printers “Good Impressions” to place an order.
Course being pulled in April: April 15 & 16 the Country Music concert will be taking over Wickham Park. There will be a bandstand in the ball diamond, the amphitheater will be a tiki bar and the park will become “open camping”. The Parks Dept. has requested that we pull all tee-signs (they will be having a bonfire and warned we would lose any wood that could be pulled up) and baskets. We will have to make sure the sleeves are all out and the pin position holes are covered. Jeremy reported that the Park will store everything in their fenced-in maintenance area, which will also be the Melbourne Police Dept. headquarters for the concert weekend.
Tee-Signs: Jeremy brought a sample “CAUTION: flying discs” sign to the meeting that Rick Girard had produced. These caution signs will be placed by the playground area to help increase awareness of the course play. The same type of heavy plastic material can be used for the Tee Signs as well. Since the course will be pulled in April, this would be a good time to put in all new Tee Signs with the new numbering system. Jeremy would like to offer sponsorship of the signs to local businesses and to club members. Club members would pay $25 and businesses would pay $50 to sponsor. This way the signs would pay for themselves. Steve will provide the artwork for a 12” x 15” tee sign.
Tee pads: Steve asked how many tee pads we were wanting to replace. Jeremy asked how much money the club would have to spend on tee pads. Steve estimated around $550-$550. He thought the last time pads were poured it was around $546, which was for 7 pads 4’x8’ and 6” thick. They did have to pour a little more to lengthen some of the pads. He estimated that the cubic yards for that price would be around .059/pad and a total of approximately 4yds of concrete. Steve suggested leaving the boards around the pads to reinforce them. Mike suggested only pouring 4” for the holes that wouldn’t be driven over. Jeremy agreed that 4” for the non-traffic pads and suggested only 5” for the ones that would be driven over. Jeremy said we would need 7 new pads before the Melbourne Open (A,B,C,D,12,16,17). Mike discussed the ladies Tee on B hole is cracked and suggested tearing it up and making it a tee pad for A hole, even making it a dual pad shaped similar to a V so it can be used for both A & B during non-tournament play. There are too many roots around the current tee position for A hole and a cement pad cannot be put in that same position.
Tournaments-
September at F. Burton: Ron reported that the “Florida Masters” tournament is still in the naming process but that Polly may be able to help raise money for this tournament. Joe asked when was it decided that the September tournament would be a Masters tournament? Jeremy said that the club runs two tournaments since one of them was handed down to Discalibur from Cocoa. Mike said that Discalibur is only a sponsor. Jeremy said that if anyone would like to TD the Aviles, then that would be fine. But we as a club cannot afford two tournaments. He also requested that this discussion be tabled until the next membership meeting in February.
PDGA Memberships: January is the usual month for PDGA membership renewal, for every membership the paid through the club, the gets $5. Rob said that if you renew online, the individual gets $5 off and you can still be affiliated with Discalibur as your club. Steve announced that there is a new officials test online for anyone wanting to renew or to apply to be a PDGA official. Marie said she had gone online and it wasn’t up on the site yet. Steve did say that there are a few new rules, i.e. the disc being supported by the basket. Joe asked if a beginner player plays a round with established club members, then can that scorecard be turned into the club to help establish that player? Jeremy said, yes. Steve said if that card is turned into to him he will add it to the club records.
Melbourne Open, March 19 & 20, 2011: Jeremy began the discussion stating that with the time change the weekend before the sun will rise at 7:30am and set at 7:30pm. He asked when a reasonable time for the players meeting would be and Steve suggested 8am if there will be 2 x 24 hole rounds on Saturday. Ron said he thought 8:15am check-in time cut-off, 8:30am players meeting, tee off at 9am. Sunday’s tee time would be announced on Saturday. Entries will be as follows: Pro $80, Masters $70, Grand Master/Legend/Seniors $60, Advanced $45, Intermediate $30 and Recreational $20 (Rec’s playing for trophy only and includes players pack). There will be a total of 120 spots available, holding 50 for Pro’s with a Friday night limit for their registration. There will be 2 extra holes added to the course south of hole 3, towards and away from the bathroom building area. Jeremy said that the Park has approved these holes, but we must have a mando since they are close to the road and heavy traffic areas. Steve reminded that if there are mando’s on the course there must be a drop zone. There will be extra cash added to the purse from Bag Tag donation (Thanks Steve & Rick!) and from sponsors, including the Sarasota and Clearwater clubs we sponsor with.
Fundraisers / Goals –
Jeremy encouraged all members to provide him with input on goals or fundraiser ideas. Rob suggested a Cross Town Challenge, Ron suggested the Malabar course be involved with that to help promote that course. Jeremy said he was thinking of having the Ace Race tied into a Night Golf challenge.
Next Membership Meeting – February 9 (details TBA)
Minutes prepared by Kimberly Pruden, DDGC Inc. Secretary
